Privacy Policy

Last updated: 12 November 2026

1. Who is responsible for your data

The data controller is Natasha Webb, owner and operator of Canines Connect. You can contact us at any time at hello@caninesconnect.com.

2. What data we collect

When you request a place at one of our events, we collect:

• Your full name and email address.
• How you are attending, including whether you are bringing one guest and whether you are bringing one or two dogs.
• Your guest’s full name, where applicable, so that we know who is attending. You must tell your guest that you are sharing their name with us and show them this Privacy Policy.
• The name of each dog and your confirmation that your dog or dogs are friendly and comfortable around other dogs and people.
• Whether you would like to receive news and invitations to future events, but only if you tick the optional box.
• Whether you agree to identifiable photos and videos of you being taken and shared, but only if you tick the optional box, together with the date on which you gave that consent.
• The date of your request and the language of the page you used, so that we can reply in that language.

If another attendee includes you as their guest, we receive your full name from that attendee. We use it only to identify who is attending and to organise the event safely.

When you use one of our forms, Cloudflare Turnstile processes technical signals from your browser and connection to help determine whether the submission is being made by a person rather than an automated system. Canines Connect receives the result of this check but does not receive the underlying technical signals used by Cloudflare. Turnstile does not access the information you enter into our forms.

If you subscribe to our newsletter without requesting a place, we collect only your full name, email address and the date on which you agreed to receive our news.

If you contact us by email or WhatsApp, we receive your contact details and the content of your message.

We do not collect payment-card or bank-account details through this website. Donations to ADANA are made directly to ADANA. If online payments are introduced for future events, this policy will be updated before payment information is processed.

3. Why we use your data and our legal basis

• Managing event requests and attendance. We review requests, confirm places or add applicants to a waiting list, provide practical event information and plan attendance. The legal basis is taking steps at your request and managing the arrangement under which you attend the event (Article 6(1)(b) GDPR). If you bring a guest, we use their name only to identify who is attending, based on our legitimate interest in organising the event safely (Article 6(1)(f) GDPR).
• Sending news and invitations. We do this only if you tick the optional box or subscribe to the newsletter. The legal basis is your consent (Article 6(1)(a) GDPR). You can withdraw your consent at any time using the unsubscribe link in an email or by contacting us. Withdrawing consent does not affect your event place.
• Taking, storing and publishing photos and videos. We may take and publish identifiable event images on the Canines Connect website, Instagram account and Facebook page only if you tick the optional consent box. If you tick it, you also agree that the event photographer, Melissa Ashington Photography, may use those images in her own portfolio and on her social media; for that use she acts as an independent controller. The legal basis is your consent (Article 6(1)(a) GDPR and Spanish Organic Law 1/1982 on the right to one’s own image). If you do not consent, we will take reasonable steps not to take or publish identifiable images of you. If you later withdraw consent, we will stop using your images and remove them from channels under our control where reasonably possible. We will also tell the event photographer, so that she stops using them. We cannot control copies or reposts made by other people before their removal. Withdrawing consent does not affect your event place or the lawfulness of earlier use based on your consent.
• Answering your messages. If you contact us by email or WhatsApp, we use your details only to reply to you. The legal basis is taking steps at your request (Article 6(1)(b) GDPR) or our legitimate interest in answering enquiries (Article 6(1)(f) GDPR).
• Protecting forms against spam and abuse. The legal basis is our legitimate interest in keeping the website, registrations and newsletter sign-ups secure (Article 6(1)(f) GDPR).

The information marked as required in our forms is needed to process your event request or newsletter sign-up. The news and photo or video consent boxes are optional. We do not use your data to make automated decisions or create profiles about you.

Our emails are sent through Brevo. Anonymous email tracking is configured so that Brevo may produce general statistics, such as overall open and click rates, without linking individual opens or clicks to a named contact.

4. How long we keep your data

• Registration data, including a guest’s name, is kept until the event has taken place and for up to six months afterwards so that we can respond to questions, complaints or incidents relating to the event. Particular information may be kept for longer where required by law or where necessary to establish, exercise or defend a legal claim.
• Newsletter information is kept until you unsubscribe or withdraw your consent.
• Event photos and videos are kept while they remain in use or published, unless you withdraw your consent. We keep a record of your consent for as long as the images are used and for any additional period reasonably necessary to demonstrate that consent was obtained.
• Messages you send us are kept for as long as needed to answer them and deal with any follow-up.

5. Who we share your data with

We do not sell your personal data. We use the following providers where necessary to operate the website, manage event requests and communicate with attendees:

• Brevo (Sendinblue SAS, France), which stores registration and newsletter information and sends emails on our behalf.
• Cloudflare, Inc., which hosts and secures the website and provides Cloudflare Turnstile spam protection. Cloudflare may also process Turnstile signals as an independent controller for the purpose of improving its bot-detection service (see Cloudflare’s Turnstile Privacy Addendum).
• Our web developer, who provides technical support and may access personal data only where necessary for that work and under a data-processing agreement.
• Event photographers or videographers working on behalf of Canines Connect, where applicable and subject to appropriate confidentiality and data-protection arrangements.
• The event photographer, Melissa Ashington Photography: only if you tick the photo consent box, we share with her your name and the fact that you have consented, so that she only uses images of people who have agreed.
• Meta Platforms Ireland Limited, when identifiable photographs or videos are published on Instagram or Facebook, and WhatsApp Ireland Limited, if you contact us through WhatsApp. These services process information under their own privacy policies.

Our website links to our Instagram, Facebook and WhatsApp accounts but does not embed them, so they receive no information about your visit unless you click those links.

Apart from the event photographer’s use described above, if an independent photographer or another collaborator wishes to use identifiable images for their own portfolio, website or social media, they must provide separate information and obtain any permission required for their own use.

Some providers may process information outside the European Economic Area. Where this involves an international transfer, the provider must use an appropriate safeguard recognised under Chapter V of the GDPR, such as an adequacy decision or the European Commission’s Standard Contractual Clauses. Further information is available in each provider’s privacy policy.

6. Cookies and similar technologies

This website does not intentionally use analytics, advertising or social-media cookies. Please see our Cookies Policy for information about the security technologies used on the website.

7. Your rights

You may ask to access, correct or delete your personal data, restrict or object to its use, or receive it in a portable format, where the relevant right applies. You may also withdraw consent to receive news or to the use of your image at any time. Withdrawal does not affect processing that was lawful before consent was withdrawn.

To exercise your rights, email hello@caninesconnect.com. We will normally respond within one month.

If you are not satisfied with our response, you may complain to the Spanish Data Protection Agency at www.aepd.es.

8. Changes to this policy

We may update this Privacy Policy when our services, providers or legal obligations change. The latest version will always be published on this website with its updated date.

← Back to Canines Connect